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Full-time Admin and Logistics Officer

at Insafety Incorporated in Paranaque

Under general direction, performs varied, difficult, sensitive and confidential office administrative support functions for the President and General Manager, and performs related duties as assigned.

Types and/or drafts memoranda, correspondence, and other documents and reports often of a highly sensitive and confidential nature;
Ensures materials and reports for signature are accurate and complete; proofreads and checks typed and other materials for accuracy, completeness and compliance with office standards, policies and procedures.
Handles all accreditation (vendor accreditation) matters of the company for proper filing and submission of documents.
Handles the company’s application and filing for business expansion as directed by the President and General Manager.
Handles all business-related accreditation of Insafety, i.e. OSHC- DOLE Accreditation.
Coordinates with HR Dept for any vacancy/hiring of Insafety
Oversees and manage the general supplies of Insafety
Oversees the requests, inventory, and safe-keeping of all company equipment and supplies
Helps in addressing administrative concerns of the contractual workers deployed in specific project.
Conducts investigation in case there are incident reports filed by the consultancy client against any of the contractual workers and coordinate with Human Resources to ensure proper tracking of contractual workers’ files;
Liaise with the Consultancy Coordinators in attending to all admin concerns of the contractual workers (i.e payroll, grievances, etc) under the supervision and directive of the General Manager.
Generates monthly payroll of project-based employees, as needed.
Supervises the everyday assignment of company drivers in close coordination with other departments such as Training and Consultancy. If needed, coordinates with SCPI Logistics Department if additional vehicle or driver is required;
Organize regular service schedules for vehicles, maintain service schedule files and ensure major repairs are done in a timely manner by a professional Mechanic;
Performs miscellaneous job-related duties as assigned.

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Published at 19-09-2017
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